Re: [vhdl-200x] Jan 26 VHDL Meeting Minutes + Feb 17 Meeting Notice

From: Martin.J Thompson <>
Date: Wed Feb 02 2011 - 09:22:15 PST

>> - - - -
>> Since the working group has international participation, meeting times may
> end up being at an unreasonable time for some participants. As a result,
> rather than base Membership on meeting attendance, Membership will be based
> on participation in the working group (either in meeting or on the
> reflector). "Participation" will be by formally tracked by tracking voting
> in working group electronic (email or web-based) votes.
>> All official working group votes will be done by electronically (either
> email-based or web-based). Any voting during a meeting shall be subject to
> confirmation by the working group via electronic vote. Each Member is
> expected to vote in electronic votes as required by these procedures.
>> Membership status is maintained through consistent participation in working
> group votes. A Member who does not vote in 2 successive votes will lose their
> Membership status. A non-Member who votes in 2 successive votes will gain
> Membership status for future votes. Non-Member's votes are not counted
> towards the outcome of the vote in any way - they merely indicate
> Participation.
>> Voting records will be maintained by the secretary and posted with the vote
> results.
>> - - - - -
>> A further question regarding "All official working group votes will be done
> by electronically"... 9.2d states that minutes are approved via a vote. Do
> votes of this nature need to be explicitly excluded, or will we do those by
> email in future?
>> Cheers,
>> Martin
> Martin,
> That looks better than the current text, however, it is
> missing information on initial membership. This is what the
> current document has on it:

Doh! Oversnippage, sorry. I think putting

>> Membership, is granted automatically to those participants voting in the first vote of a newly chartered working group.

in just before the sentence starting "Membership status is maintained through consistent..." would be OK

> WRT 9.2d, membership needs to be as easy to gain as attending
> a meeting. So votes occurring at approximately the
> meeting pace is good. Votes occurring less than once per 3 or
> 4 meetings, would make gaining membership difficult.
> However, voting this often by email would thrash the secretary.
> Does anyone know of a electronic voting (such as SurveyMonkey,
> PollDaddy, ...) that will present the results with the voter
> name and allow us to have a login?
> Voting on minutes would also give us an automatic means of
> approving any informal decisions reached in the meeting.

Would just logging the "vote" that currently happens (tacit approval, disapproval to be "heard") be OK? If so we could work some words about that into the above.


Martin Thompson CEng MIET
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Received on Wed Feb 2 09:22:51 2011

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