Re: [vhdl-200x] Jan 26 VHDL Meeting Minutes + Feb 17 Meeting Notice

On 2/2/2011 8:48 AM, Martin.J Thompson wrote:
>>>> On 27 January 2011 at 18:06, in message<4D41B414.6040003@SynthWorks.com>, Jim
> Lewis<Jim@synthworks.com> wrote:
>> Hi Martin,
>> I am answering these on the reflector since it is a
>> general thing.
>>
>>> Reading section 7.2, it's not completely clear to me how
>> > the "earning the right to vote" thing works.. Is this a
>> > correct summary:
>>>
>>> If you are currently in the "non-member" set (having not
>> > voted in the very first vote, or having been absent from
>> > 2 of the last 3), you then vote in two votes - the value
>> > of your votes in those are discarded, but your participation
>> > is noted. In effect you are casting a "vote to join".
>> > Immediately after the 2nd vote, you are then moved to the
>> > "Member" set and in subsequent votes your votes count. Are
>> > there any other implications to "Membership status" other
>> > than voting rights - I guess it means the definition of the
>> > quorum may go up and down?
>>
>> Exactly. Are there some clarifying words that we should add
>> to the P&P?
>>
>
> Hi all,
>
> Since I raised it, how about this for section 7.2:
>
> - - - -
> Since the working group has international participation, meeting times may end up being at an unreasonable time for some participants. As a result, rather than base Membership on meeting attendance, Membership will be based on participation in the working group (either in meeting or on the reflector). "Participation" will be by formally tracked by tracking voting in working group electronic (email or web-based) votes.
>
> All official working group votes will be done by electronically (either email-based or web-based). Any voting during a meeting shall be subject to confirmation by the working group via electronic vote. Each Member is expected to vote in electronic votes as required by these procedures.
>
> Membership status is maintained through consistent participation in working group votes. A Member who does not vote in 2 successive votes will lose their Membership status. A non-Member who votes in 2 successive votes will gain Membership status for future votes. Non-Member's votes are not counted towards the outcome of the vote in any way - they merely indicate Participation.
>
> Voting records will be maintained by the secretary and posted with the vote results.
> - - - - -
>
> A further question regarding "All official working group votes will be done by electronically"... 9.2d states that minutes are approved via a vote. Do votes of this nature need to be explicitly excluded, or will we do those by email in future?
>
> Cheers,
> Martin
>
Martin,
That looks better than the current text, however, it is
missing information on initial membership. This is what the
current document has on it:
Membership, and hence voting rights, shall be granted automatically to those participants
voting in the first vote of a newly chartered working group. There after, membership shall
be granted by participating in working group votes.

If you can work that in, that would be great.

WRT 9.2d, membership needs to be as easy to gain as attending
a meeting. So votes occurring at approximately the
meeting pace is good. Votes occurring less than once per 3 or
4 meetings, would make gaining membership difficult.
However, voting this often by email would thrash the secretary.
Does anyone know of a electronic voting (such as SurveyMonkey,
PollDaddy, ...) that will present the results with the voter
name and allow us to have a login?

Voting on minutes would also give us an automatic means of
approving any informal decisions reached in the meeting.

Best,
Jim

-- 
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Jim Lewis
Director of Training             mailto:Jim@SynthWorks.com
SynthWorks Design Inc.           http://www.SynthWorks.com
1-503-590-4787
Expert VHDL Training for Hardware Design and Verification
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
-- 
This message has been scanned for viruses and
dangerous content by MailScanner, and is
believed to be clean.