RE: [vhdl-200x] Action Item(All): Review of VASG Working Group Operating Procedures

Hi,

The P&Ps look pretty good and have a good focus on electronic
communication for meetings and voting. One mechanism used fairly
extensively in DASC WGs and our group is twiki for online collaboration.
Taking attendance, recording and approving meeting minutes, providing
and defining meeting agenda is done here for us. Some of the language
in the P&P could reflect that more directly.

One example is the distribution of meeting agenda with advance notice.
It is living twiki topic and published. It may have a standing agenda
or agreed-to items at the end of the current meeting. It also has a
mechanism for members to propose agenda items just in time for the start
of a meeting. That said, when does the 7 day notice of meeting agenda
apply?

So, I'll offer a thought. The intent of the 7 days is to allow members
to plan to attend and not miss discussion and possibly an in-meeting
vote on an important topic, correct? We have addressed the voting
aspect in our voting policy that will always back up an in-meeting vote
with an electronic vote by email. That requires 7 days notice for the
vote.

Does 7 days means anything more? It could also mean that the agenda is
fixed 7 days in advance, but I think that is too rigid a policy. It
could also be a way to insure that further discussion takes place on a
short notice agenda item before a vote is scheduled. We could state
that a short notice agenda item can be tabled to the next meeting at the
request of a member. I don't know if that is really needed. The chair
has an obligation to fairness that would allow a vote to be postponed or
appealed already.

Finally, there is a strong statement in 7.2 about Working Group
Membership status that says all voting will be done electronically.
That's great. It belongs in section 9 on Voting and should be referred
to in 7.2. It is otherwise easy to miss in P&P review.

Regards, John

-----Original Message-----
From: owner-vhdl-200x@eda.org [mailto:owner-vhdl-200x@eda.org] On Behalf
Of Jim Lewis
Sent: Thursday, May 26, 2011 10:10 AM
To: vhdl-200x@eda.org
Subject: [vhdl-200x] Action Item(All): Review of VASG Working Group
Operating Procedures

Hi,

I am starting this thread to discuss the VASG Working Group

Operating Procedures. Please review:

http://www.eda-twiki.org/vasg/docs/p1076_wg_pp.pdf

Post any questions, comments, or your concurrence with them

here. I would like to do an email vote on them after the next

meeting.

Best,

Jim

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SynthWorks Design Inc.           http://www.SynthWorks.com
1-503-590-4787
 
Expert VHDL Training for Hardware Design and Verification
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