Subject: 1076.1 working group policies
From: Alain Vachoux (alain.vachoux@xemics.ch)
Date: Wed Jan 12 2000 - 23:21:05 PST
Dear 1076.1 working group member,
Please find below the updated policies for the 1076.1 working group. They
have been revised in the light of the past experience. I'd like you to
review them and to tell if there is any issue with them. The policies will
be considered as implicitly approved if there is not any serious issue
raised by January 31.
Regards,
Alain Vachoux
-----------------------------------------------------------------------------
Policies
of the 1076.1 Working Group
on Analog Extensions to VHDL
============================
November 1993
updated April 1994
updated August 1999
1. Purpose
----------
The purpose of 1076.1 Working Group (WG) is to maintain IEEE Std. 1076.1,
IEEE Standard Definition of Analog and Mixed-Signal Extensions to VHDL.
Maintenance includes resolving ambiguities and problems in the definition
of the language, and enhancing the language to address new needs.
The purpose of this document is to establish policies for the operation
of the 1076.1 Working Group.
2. Organization
---------------
Under IEEE policies and procedures, each Working Group needs to
elect an Executive Committee consisting of a chair, a vice-chair,
and a secretary. The WG chair is elected by the members of DASC,
the Design Automation Standards Committee. The WG is free to
establish rules how to organize itself in any other respect,
including how the other committee members are elected.
In order to facilitate holding WG meetings in various locations, and
hence to reach a maximum of interested people, the 1076.1 Working Group
intends that each WG position (with the exception of the WG secretary)
be held by two people, either a chair and a vice-chair or two co-chairs.
The two officials must have different countries of residence. All (except
the WG chair, as described above) are elected by the voting members of
the WG.
The WG forms subcommittees as it sees fit. The 1076.1 Issues Screening
and Analysis Committee is a permanent subcommittee of the 1076.1 WG.
3. Membership
-------------
Membership and voting rights in the Working Group are based on IEEE
policies and procedures (http://standards.ieee.org/resources/index.html)
and DASC bylaws (http://www.eda-twiki.org/vi/dasc).
Membership in the 1076.1 Working Group is open to any interested individual
or organization. Membership is free and does not impose any obligations.
For the purposes of communicating with its members the WG maintains a
mailing list. Any other use of the mailing list requires approval by
the Executive Committee.
The Working Group maintains a web site containing at least:
- the charter of the WG
- its subcommittees and their charters
- meeting announcements, meeting minutes
- technical papers about current and past issues
Material posted to the mailing list or available in the web site is owned
by the WG. Use of such material for purposes not directly related to the
WG requires approval by the Executive Committee.
Each DASC member on the 1076.1 mailing list, except the Working Group
Chair, is a voting member of the Working Group. The Working Group Chair
and each non-DASC member on the 1076.1 mailing list is a non-voting
member of the Working Group.
4. Votes and Elections
----------------------
4.1. Votes
Under IEEE policies and procedures, a WG needs a quorum to conduct
business. A quorum is 50% of the voting membership. The Working Group
votes on issues that are related to its process and the results it
produces. Voting membership does not include participation in the IEEE
balloting process.
The Executive Committee decides what specific issues have to be voted
on by the WG members. Additionally, the Executive Committee will put to
a vote any issue requested by 20% of the voting members.
4.2. Elections
The WG chair is elected for a two year term by the DASC membership. The
vice-chair, the secretary and the subcommittee chairs and vice-chairs
are elected by the voting members of the WG for a two year term. The
election is by the "approval" method where a voter may vote for any
number of candidates and the one with the most votes wins. Candidates
will be nominated by the membership.
4.3. Process
Issues to vote on are sent to the mailing list prior to a WG meeting.
The issues are discussed at that meeting. The arguments of the discussion
are then also sent to the mailing list, to educate the voting members who
did not attend the meeting. This second mailing marks the beginning of
the voting period. In the case of elections the voting period begins
when the nominations for WG positions are sent to the mailing list.
The voting material sent to the mailing list includes a deadline for
returning the votes, which must allow for a voting period of at least
three weeks. Votes have to be returned to the WG Secretary either by
email or by fax. The result is announced to the mailing list ASAP, and
also at the next WG meeting.
5. Submissions to the Working Group
-----------------------------------
In order to best achieve its goal, the 1076.1 Working Group depends on
the active participation of as many people as possible. The WG therefore
encourages its members to actively participate in its discussions, to
provide feedback (like reviews) and to suggest improvements (e.g. new
requirements, proposals for organizational or policy changes, etc.).
Such input can be provided in any form, although the most likely methods
will be presentations at Working Group meetings and memoranda.
Submissions to the 1076.1 Working Group are processed by the Executive
Committee, who may delegate the issue to a subcommittee. The group having
been assigned a submission prepares a response, possibly together with
the Executive Committee. The Executive Committee is responsible for
presenting the response to the 1076.1 community ASAP, at the latest by
the next Working Group meeting. Submissions made less than a calendar month
prior to a Working Group meeting will be brought to the attention of the
participants at the meeting, but are not due at that meeting. Any vote
required to resolve an issue is subject to the rules described in section 4.
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